Summer Camp Systems

Summer Camp Mangement Software

Summer Camp Systems is a summer camp managment provider. We offer software that allows camps to provide online registration, online payments, and digital tracking of course history.


  • Online Registration
  • Activate units for registration as they pay their fees.
  • Course closure when courses are full.
  • Restrict registration by age, gender, year at camp, grade, or rank.
  • Provide digital or hard copy registration reports.
  • Override restrictions by Camp Staff.
  • Maintain Course Requirements.
  • Communicate schedules via email or SMS text.
  • Inactivate a course for registration within a camp week.
  • Define locations and areas for each course.
  • Create online pre-payments or deposits before the registration period.
  • Provide online payments for unit leaders.
  • Provide online payments for parents.
  • Track and Maintain balances by unit.
  • Provide different payment fee structures at organizaiton, region, or unit.
  • Attach and track activity or facility fees to courses.
Course Tracking
  • Track and maintain completion records for courses.
  • Ability to track course by course requirements.
  • Provide incomplete records to units.
  • Unit can retrieve course activity for their records.
  • Automatic archive of completion records.
  • Send mass communications via text message or email.
  • Unit leaders can email or text schedules.
  • Upload files for camp staff.
Master Data
  • Webpage UI for all master data.
  • Excel upload for People.
  • Excel upload for units and unit event assignments.
  • Excel upload for courses, course requirements, and event course assignments.
  • Excel upload for course tracking.
  • Excel upload for campsites, locations, and areas.
  • Excel upload for events and event pricing.

Pricing Information

July 14, 2018
  • Initial One-Time Setup Fee $125.00.
  • The current license fee is $375.00 per year.
  • Hourly rates for optional services and services not covered in the license information are $35.00 per hour.

License Information

  • Database and Hosting Services are included.
  • Three time weekly backups during camp season.
  • Yearly application setup is included up to three weeks of camp. This includes the required setup on the Administration Getting Started page.
  • Support and Maintenace Upgrades.